Fleet cost control
See what every kilometre costs — by vehicle, month and route.
Repairs, fuel and mileage from all your systems, joined into one: cost per kilometre, month-on-month comparison and route efficiency.
How it works
- 1Data from every system
We take the data from where it already lives: your ERP, the fleet module, the accounting software. Nothing has to be moved into one place first.
- 2Joined into one
Trip logs and repairs from the fleet module, sales from the ERP and invoices from accounting are linked by vehicle, driver, route and month.
- 3Cost per kilometre
For every vehicle and month: what a kilometre costs and what it is made of — fuel, repairs and everything else.
- 4Routes and goods delivered
Regular routes are compared with the goods delivered on them, so you see which route earns its keep and which only spends.
What you see at a glance
- Cost per kilometre
By vehicle, make, driver and route — and which vehicles cost the most.
- Month-on-month comparison
How fuel, repair and total fleet costs change from month to month.
- Repairs
How much is spent on each vehicle and on what, and which ones are in the workshop most often.
- Fuel and mileage
Kilometres driven and fuel used by vehicle and month, with deviations from the usual level.
Routes and linked data
- Route efficiency
The cost of each regular route against the goods delivered on it — in money and as a percentage.
- Cost against sales
What transport costs for every euro of sales, by customer, area or route.
- An example of linking
Trip logs and repairs sit in a specialised module, sales in the ERP and accounting in separate software. We join them into one report.
- Easy to read
Dashboards you read at a glance, with drill-down to a single trip log or repair.
What it includes
- What every kilometre costs, per vehicle
- Which route earns and which only spends
- Repairs and fuel month by month
- Trip logs, ERP and accounting — in one
A good fit if
- Vehicle costs keep rising and we don’t know why
- We don’t know what a kilometre costs us
- Our programs don’t talk to each other
Technology
Frequently asked questions
Why track vehicle costs?
Because they are one of the main costs of any company with a fleet, and they are usually scattered across several systems where nobody sees them together.
Where does the data come from?
From your ERP, the fleet module or software, and the accounting package. We work with the data where it already lives.
What if the data is in different programs?
That is the usual case, and exactly where the value is: we join trip logs, repairs, sales and invoices from different systems into one whole.
Do we have to replace our software?
No. The analytics only read data from the systems you already use.
How often does the data refresh?
Automatically, on a schedule — usually once or several times a day.
Are the dashboards in Power BI?
Most often yes, but they can also be a custom web app. The data model stays the same.
Want this solution for your business?
Tell us how you work today — we will show you what the solution looks like with your data.
Get in touch